You know those days/weeks where live gets away from you, and you have no idea what day of the week it is, and have to consult the calendar on your phone to know what day it was? Yeah, that just happened to me. We’re all living our lives a bit more through technology these days, and for the most part this shift has occurred for the sake of convenience and simplicity. Businesses are able to run more smoothly, students lead easier lives, and general communication has never been simpler. However, there are also negative consequences of relying more heavily on technology, and one is that we tend to make careless mistakes simply because we aren’t prepared for certain mishaps.
A perfect example of the kind of issue that many people don’t prepare for until too late is losing important documents. Computers and other technology makes our work so easy to organize and store that many of us take for granted that our files and documents will be there when we need them. However, in the event that a computer is damaged, lost or stolen, or even if a program error causes a document to be accidentally deleted, we can experience major problems. Fortunately, such problems are easy to prevent. Here are four ways to make sure you never lose important documents again.
1. Cloud Storage
Cloud storage can still be labeled as an emerging technology, but the fact remains that it’s probably the single best means of file backup in existence. Cloud providers like ShareFile give you the ability to save important documents not to a computer, tablet, or other device, but to your own “cloud” online. Because the cloud can be accessed from any device, so long as it can connect to the Internet, your files will be safely waiting for you in the event that your computer or other device becomes damaged or lost.
If you’re looking for a simpler means of backup for the occasional file, you can simply email it to yourself. This method sort of mimics cloud storage in that you will be able to access the file simply by logging into your email account from any device. This isn’t the best idea for a high volume of important documents, simply because organization can become difficult, but it certainly works. Think Google Drive and Gmail here.
3. USB Storage
Perhaps the most common form of file backup still, USB drives are simple and convenient. You can simply store documents and entire folders on a USB device small enough to fit on your keychain. The disadvantage, of course, is that these devices can be lost. But, if you’re using it primarily for backup, a USB is a very handy solution.
4. External Hard Drive
Finally, if you need a larger source for backup storage but don’t want to rely on online tools such as email or cloud storage, an external hard drive is probably the way to go. These hard drives can store massive amounts of data, and can plug into any compatible computer for access, meaning that they can essentially hold your files securely until you need them. Many people also use these hard drives simply for extra storage.